Administrative Assistant - Library
DATE: June 12, 2015
JOB TITLE: Administrative Assistant – Part-Time
IMMEDIATE SUPERVISOR: Library Director
DIRECTION OF OTHERS: None
NATURE OF WORK:Serves as administrative assistant to the Director. The administrative assistant will also order books and supplies, be a bookkeeper, a liaison between library and city departments. Secretary to the Library Board of Trustees.
|Duties / Responsibilities:|
WORK PERFORMED/AREAS OF RESPONSIBILITIES:
I. Business Management
III. Administrative Assistant to the Library Director
V. Administrative Assistant for the Owatonna Public Library
VI. Provide a variety of services to the public at library public service points:
VII. Perform other tasks as assigned by Director.
EXTENT AND TYPE OF INTERACTION WITH PUBLIC:
I. Frequent contact with public as secretary to the Library Director.
II. Frequent contact with other agencies, organizations and city departments and through correspondence.
III. Frequent contact with public at library public service points, telephone, e-mail, social media, etc.
EQUIPMENT AND TOOL OPERATION:
I. Employee must be capable of operating miscellaneous tools and office equipment relative to this position which shall include, but may not be limited to: computers, copiers, printers, facsimile machines, calculators.
EDUCATION, TRAINING AND EXPERIENCE REQUIRED:
Minimum Qualifications: Associate of Arts degree with a minimum of four years of relevant experience, or equivalent combination of education and experience. Proficient in the Microsoft Office package. Must possess a valid driver’s license.
Preferred Qualifications: Experience in working in a library setting. Notary Public.
|Hours of Work/Physical and Mental Demands:|
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly sits, talks or hears, and uses hands to finger, handle or feel; frequently walks; and occasionally stands, stoops, kneels, crouch or crawl. This employee must occasionally lift up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
HOURS AND WORKING CONDITIONS:
I. Work hours will vary and will consist of twenty eight (28) per week.
II. Most work is conducted in an indoor office environment.