Street Superintendent

CITY OF OWATONNA JOB DESCRIPTION

Date:               11-21-13
Job title:         Street Superintendent
Department:  Public Works
Division:         Streets

Immediate supervisor:  Director of Public Works/City Engineer

Direction of others:  All Personnel of the Street Department

Position Objectives:

The purpose of this position is to assist the Director of Public Works/City Engineer in the provisions of street maintenance operations and services.  Duties include, but are not limited to: managing street operations activities; hiring, supervising staff; delegating work; directing, training and guiding street maintenance employees in the provision of all street maintenance services.

Qualifications:

a) Minimum Qualification:  High School Diploma or GED required; two years of post-secondary training or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills and abilities required for this position.   Technical Certifications directly related to the role are preferred.  Five years of relevant experience in street maintenance or highway/heavy construction field including three years of supervisory experience. Must possess a valid Minnesota Class D driver's license.

b) Preferred Qualification: Bachelor’s Degree in Construction Management, Construction, Civil Engineering or related field.  Class A Commercial Driver’s License.

WORK PERFORMED/AREAS OF RESPONSIBILITIES:
 
Plans, organizes and supervises the work of personnel in maintenance, repair and equipment operation activities concerning streets.
 
a) Supervises and develops Street Maintenance Staff; coaches and mentors (hires, directs work assignments, sets priorities, assigns work, prepares and conducts employee performance reviews, provides for departmental training and development, disciplines).
b) Develops, receives, reviews and/or approves various reports and documents, including time cards, tally sheets, payroll checks, injury reports, right-of-way permits, moving permits, driveway permits, bridge inspection reports, accident reports, personnel evaluations, snowplow route maps, union contracts, ordinances and statutes, budgets. 
c) Provides oversight of program operations, activities, and staff to ensure effective and timely delivery of services. 
d) Conducts and documents accident investigations involving Street Maintenance Employees
e) Promotes, supports and enforces safety and loss control programs to ensure a safe and healthy working environment. 
f) Assist with implementation of random drug and alcohol testing program for CDL operators. 
 
Responsible for Street Program Development and implementation
 
a) Supervises the Street Maintenance Operations and activities including establishing short and long term goals and objectives in collaboration with the PWD/City Engineer.  Collects data on needed street repairs, establishes priorities. 
b) Develops and maintains operational processes and procedures manual for Street Maintenance Operations.
c) Provides input to the development of Street Department Plans, policies, procedures, practice, and guidelines; conducts research and analysis required for department activities and programs. 
d) Maintains complete and accurate cost records.

Develops, supervises and participates in construction of special operation projects.
 
a) Develops and manages contracts, agreements, consultants, suppliers, and vendors. 
b) Utilizes critical thinking and exercises considerable discretion in the resolution of Street Maintenance Department problems and in developing standards and guides for diverse activities. 
c) Facilitates collaboration with other city departments and coordinates with other public agencies to most efficiently utilize manpower and equipment for the public good.   
d) Inspects city road system; directs employees to various work sites; orders and purchases supplies and materials; updates inventory records; plans work on a daily, weekly, monthly and yearly basis; alters work priorities as needed. 
e) Works with PWD/City Engineer to plan, schedule and construct special operation projects, such as storm water and drainage systems, buildings, bike trails and park and recreation related projects.
f) Supervises and reviews the construction and maintenance of special operations projects.
g) Maintains complete and accurate records of the work done and associated costs.
h) Participates in work projects as necessary. 

Responsible for Street Department Budget.
 
a) Prepares the Street Maintenance budget in collaboration with PWD/City Engineer.  Manages and monitors budget including reviewing and approving expenditures. 
b) Projects Division costs for coming budget period.
c) Keeps records of all expenditures of the Division.
d) Confers with Public Works Director and other interested parties regarding purchases of equipment, materials and vehicles.
e) Prepares specifications for various materials and orders necessary materials per City Policy.

Supervises all tree removal and trimming operations.
 
a) Gives directions and instructions to tree crew.
b) Insures records of tree removal and replacement are maintained.
c) Coordinates tree removal and trimming with other departments.
 
Responsible for Fleet Management
a) Develops current and long range capital plan for equipment, addressing needs and replacement schedules.  Researches and prepares specifications; procures quotes or bids for equipment purchases.
b) Confers with appropriate department head regarding the purchase of new vehicles and equipment for other City Divisions, ex. Police, Fire, Parks and Recreation. 
c) Supervises the maintenance of time, material, and equipment use records.
d) Establishes maintenance schedule for vehicles and equipment and insures the fleet management program keeps accurate service records. 
e) Supervises the activities of shop personnel.

Performs all other job-related activities as directed.
 
EXTENT AND TYPE OF INTERACTION WITH PUBLIC:
 
Develops public understanding of work and activities of the Division.
 
a) Answers citizen questions and requests for materials and information regarding streets, tree removal and maintenance at the Municipal Airport.
b) Follows up on citizen complaints in areas pertaining to the division.
c) Maintains good relations with industries, news media, businesses, other public agencies and the general public in the course of maintaining streets and the removal of snow and ice.
d) Participates in public education programs regarding work of the Division.
 
REQUIRED LICENSES, CERTIFICATIONS, AND REGISTRATIONS:
 

b) Must possess a valid Minnesota Class D driver's license.
 
EQUIPMENT AND TOOL OPERATION:
 

Employee must be capable of operating miscellaneous tools and equipment relative to this position which shall include but may not be limited to: Motor vehicles, road construction equipment, road maintenance equipment, communication equipment, computers, copy machines, fax machines, measuring devices, welders, grinders, drills, presses, hoists, a variety of hand tools and calculators.

Required Knowledge, Skills and Abilities:

To perform this job successfully, and individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Numerical Aptitude:

Requires the ability to utilize mathematical formulas; add and subtract; multiply and divide totals; determine percentages; determine time and weight; perform calculations involving variables, formulas, square roots, and polynomials; perform statistical calculations; and interpret same as may be appropriate. Ability to interpret surveying data and perform relevant engineering calculations.

Language Ability and Knowledge:

a) Require the knowledge and ability to consistently and effectively perform supervisory duties utilizing managerial knowledge to create and maintain a positive work environment for all employees.
b) Requires the ability to read a variety of professional, technical and administrative documentation, directions, instructions, methods and procedures. 
c) Requires the ability to critically analyze and process complex research and product information relevant to operational activities.
d) Requires the ability to produce reports with proper format, punctuation, spelling and grammar, using all parts of speech. 
e) Requires the ability to prepare and write equipment specifications utilizing considerable working knowledge of equipment capabilities and mechanical repairs.
f) Requires considerable knowledge of the occupational hazards involved and safety precautions necessary to the safe conduct of work and equipment operation.
g) Requires the ability to read and interpret construction plans; to understand and follow complex oral and written instructions and to do minor engineering surveying.
h) Requires the ability to interpret Federal and State statues and guidelines, traffic control standards and regulations; understand the legal requirements of sign placement and knowledge of sign design.
i) Requires knowledge of Federal and State laws for commercial motor vehicles and the commercial driver’s license.
j) General knowledge of radio communication systems.
k) Requires proficiency in Microsoft Office software and use of internet for research, monitoring weather, and training.  Ability to analyze, learn, and teach specialized software utilized for Highway Maintenance operations.

Interpersonal Communication: 

a) Requires the ability to communicate with people to convey or exchange professional information. 
b) Requires the ability to establish and maintain effective working relations with the public and to deal with public relations challenges courteously and tactfully.
c) Requires the ability to make decisions recognizing established precedents and practices using resourcefulness and tact in solving problems.
d) Requires the ability to apply critical thinking in resolving diverse issues.
e) Requires the ability to assign, evaluate, discipline, and motivate diversified highway maintenance employees and plan repair activities as related to highway systems.
f) Requires the ability to interact diplomatically with people (i.e. staff, general public, vendors, contractors, researchers and elected officials) beyond giving and/or receiving instructions. 

 WORKING HOURS AND CONDITIONS:
 
a) Hours may vary, but generally 7:00 a.m. to 3:30 p.m., Monday through Friday. This is an exempt position.
b) Machine shop environment and construction job site activities, which may include walking, climbing, and bending, in a normal construction environment. This may include exposure to the natural elements, dust, insects, and conditions that could be hazardous or dangerous relative to construction sites.
c) As approved by the Director of Public Works and availability of funds, continuing education and training will be provided to ensure a competent level of ability to perform of this position and to allow maintenance of required licenses and certifications.
 
In compliance with the Americans with Disabilities Act the following represents the Physical and Environmental Demands:

While performing the duties of this job, the employee is regularly required to use hands and fingers, handle, feel or operate objects, tools or controls and reach with hands and arms. The employee frequently is required to stand, walk, talk or hear, sit, climb or balance, stoop, kneel, crouch, crawl and smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to seventy-five (75) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.